Real Estate Accounting
Accounting for Investors, Property Managers, and Developers
Real estate moves fast. Rent rolls, vendor invoices, draws, and debt payments all hit at once. Income, expenses, escrow, and project costs must be tracked with precision so owners and lenders can trust the numbers. Modern Math Accounting supports property managers, investors, and development groups in Lufkin and across Texas with clean books, clear reporting, and CPA level tax planning. We build practical systems that fit how your properties operate and give leaders the confidence to act.
Why Real Estate Needs Specialized Accounting?
Real estate accounting is not just AP and AR. It is a mix of property operations, project tracking, and strict compliance. Without a clear structure, results drift and audits slow down. Common challenges include:
Trust accounting and security deposit tracking
CAM reconciliation and owner statements
Rehab and construction cost tracking by project
1099s for contractors and vendors
Debt schedules and investor reporting
We build a property or project-based chart of accounts that matches how you operate. The result is faster closings, easier audits, and reports your partners can read.
Bookkeeping & CPA Services for Real Estate
Get the essentials handled the right way. Our real estate accounting packages cover day-to-day posting, reconciliations, clear owner reporting, and year-end tax work so properties stay compliant and investors stay informed. Below is what we set up and maintain for you each month.
Property and Project Accounting: Unit-level or project-level tracking with clean rollups
Trust and Escrow: Separate and reconcile deposits with clear records
CAM and Owner Reporting: Prepare reconciliations and statements owners can read
Payroll and Contractors: Process W-2 staff and issue 1099s for vendors
Financial Reporting: Monthly and quarterly reports by property, portfolio, or project
Tax Preparation and Planning: Entity selection, depreciation schedules, and Texas franchise tax
What are the Advantages of a CPA for Real Estate?
Real estate requires careful records and smart timing. A CPA led approach keeps trust funds clean, projects on budget, and tax strategy aligned with cash flow. Tricia Thomason, CPA, guides owners through structure, planning, and year end decisions with practical steps that teams can maintain.
We will:
Keep trust accounts tidy and reconcilable with tenant level support
Track project costs and separate capital from expense so budgets and draws are accurate
Plan depreciation and improvements with tax in mind to reduce year end stress
Provide quick answers when lenders, owners, or investors ask for details
Our Step By Step Support for Nonprofit Accounting
Step 1: Start the Conversation
We review your programs, funding sources, grants, and current processes to identify improvements.
Step 2: We Prepare Your Taxes
We implement fund accounting, time allocation, reconciliations, and board reporting tailored to your organization.
Step 3: Feel Confident and Supported
With ongoing bookkeeping and CPA oversight, you can focus on serving your community while we handle the financial details.
Accounting Results You Can Expect
Clean trust and escrow management with tenant level support
Clear CAM and owner statements that reduce back and forth
Strong project cost visibility and on time draw packages
CPA level tax planning and filings that match reality
Faster lender and investor reviews with ready workpapers
Predictable closes and fewer surprises each month
Frequently Asked Questions
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Yes. We maintain separate trust accounts, reconcile monthly, and keep tenant level schedules that show deposits, interest if applicable, and move out applications. Support ties to leases and move out statements.
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Yes. We produce property statements and roll them up to entity and portfolio views. Reports include budget versus actuals, cash positions, and notes on variances so owners can act quickly.
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Yes. We tag costs to projects and phases, separate capital from expense, and maintain fixed asset schedules. We also prepare draw packets with invoices and progress notes to keep funding on schedule.
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Yes. We prepare debt schedules, covenant trackers, and investor summaries. When requests arrive, schedules and explanations are ready, which shortens reviews and reduces follow up.
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Yes. We run payroll for onsite teams and issue 1099s to contractors and trades. Vendor files include W 9 and certificate tracking where required, which keeps audits smooth.
